[GLLUG] Brazilian Barbecue

[Charles Ulrich]

On Sun, Oct 5, 2008 at 2:30 PM, Chick Tower <c.e.tower at gmail.com> wrote:
> I'm considering volunteering to organize the Brazilian barbecue, but,
> before I do, I want to make sure there are enough people interested in
> helping out with this.

I'd recommend joining the penguicon-general mailing list (which you
can do yourself on the website, although it seems to be currently
down) and sending an email to the conchair (Matt Arnold) so he can
give you the thumbs up and get you on the penguicon-concom list.
Keeping in touch with Chuck Child would also be wise as he knows the
ins the outs but just doesn't have time to do the actual organizing
this year.

Being on the concom list is especially important because they'll be
able to tell you exactly what's been done, what's left, and how much
Penguicon budget can be allocated to the cookout.

> (Chuck Childs recommends a volunteer staff of
> thirty people, but Eduardo says nine should be enough.)

Nine people is technically enough to run the BBQ, but remember that
this year's cookout went for something like 8 hours and many of us
(well, me at least) got exhausted after about 4 hours of grilling and
cutting. A explicit schedule might not be necessary, but it would be
good to have enough volunteers so that people can rotate in and out.

When the topic came up on the concom mailing list that there might not
be a cookout next year, nobody volunteered to organize it but lots and
lots of people offered to help with the manual labor (including ESR,
who did some grilling this year).

> I do not care to invest any of my money in this.

You shouldn't have to. There is an up-front cost of buying the beef
and salt and possibly the grill rental. These can be negotiated with
the conchair or whoever handles the budget. Everything else can be
borrowed. I assume you have already seen Chuck's notes, but here's the
link again for anyone else following along:

http://www.penguicon.org/pipermail/penguicon-general/2008-September/005543.html

> It would be nice if this doesn't
> conflict with the Linux install-fest, since we will probably be
> providing most of the BBQ staff.  Finally, if the ConCom is planning to
> have their own grill, will they allow us to have a competing event from
> which they get little or no money?

If nobody steps up to organize the cookout (nobody has yet), then
Penguicon will have no cookout. If you were thinking of doing it
independently of Penguicon, I doubt they would have a problem with it
but realize that they have a lot more resources available than if we
were to split it off and do it as a GLLUG project.

> Perhaps someone following the
> Penguicon mailing list can enlighten us as to how they are planning to
> use their grill.

I *think* the grill is already reserved and in the budget, but don't
hold me to that. If the Brazillian Beef falls through, I believe they
were going to use it for hamburgers and such for the consuite (but
again, not sure about that).

> Speaking of the install-fest, we should decide now when we want to have
> it so we can get it on the Penguicon schedule and pre-empt anyone else
> who wants to use the computer lounge at the same time.  We had a problem
> working around the Ubuntu packaging jam this year.

I don't think we've heard from the organizer of the packaging jam
about next year. If they want to do it again this year, we might
suggest that they find a room to do a workshop since tying up the
lounge for hours on end makes it hard for us to schedule our own
things for the lounge.

Charles